Stan Stanart
Harris County Clerk


Harris County Clerk's Office Real Property

Real PropertyReal Estate Information

Harris County Clerk Fee Schedule

Real Property Filing Fee per Texas Local Government Code Section. 118.011:
$16.00 for the first page
$4.00 for each additional page
$0.25 for each name in excess of five name that has to be indexed


Grantee's Address

Per Texas Property Code Section. 11.003.

  1. An instrument executed after December 31, 1981, conveying an interest in real property may not be recorded unless:
    1. a mailing address of each grantee appears in the instrument or in a separate writing signed by the grantor or grantee and attached to the instrument; or
    2. a penalty filing fee equal to the greater of $25 or twice the statutory recording fee for the instrument is paid.
  2. The validity of a conveyance as between the parties is not affected by a failure to include an address of each grantee in the instrument or an attached writing.
  3. Payment of a filing fee and acceptance of the instrument by the county clerk for recording creates a conclusive presumption that the requirements of this section have been met.

Address Requirement for Recording Abstract

Per Texas Property Code Section. 52.0041.

  1. A judgment abstracted after September 1, 1993, may not be recorded unless:
    1. a mailing address for each plaintiff or judgment creditor appears on the abstract of judgment; or
    2. a penalty filing fee equal to the greater of $25 or twice the statutory recording fee for the abstract is paid.
  2. The validity of an abstracted judgment as between the parties is not affected by a failure to include an address for each plaintiff or judgment creditor in the abstracted judgment.
  3. Payment of a filing fee and acceptance of the abstract of judgment by a county clerk for recording creates a conclusive presumption that the requirements of this section have been met.

Real Property Fee Schedule

For Complete list of Payment Options Please click here.
Filing Fee $5.00 first page
Security Fee $1.00
Archive Fee $5.00
Management Fee $5.00
$4.00 each additional page after the first
$0.25 each name over five (5) indexed
Certified Copy $5.00 + $1.00 each page
Plain Copy $1.00 each page
Per mylar sheet $50.00
Tax cert. per plat $10.00
Each sheet $10.00
Certified Copy $15.00 each sheet
Plain Copy $10.00 each sheet

Real PropertyReal Estate Documents

Real Property Department can only accept original documents or certified copies of court documents for filing in person, by mail, and electronically. No Xerox copies are accepted for filing. All signatures must be original.

In Person Filing:

Photo I. D. is required per the Local Government Code Section 191.010 (b) (c)

  1. A county clerk in a county with a population of 3.3 million or more may require a person presenting a document in person for filing in the real property records of the county to present a photo identification to the clerk. The clerk may copy the photo identification or record information from the photo identification. The clerk may not charge a person a fee to copy or record the information from a photo identification.
  2. Information copied or recorded from the photo identification is confidential.

By Mail Filing:

Include your original document and remit a cashier’s check or money order made payable to Stan Stanart, Harris County Clerk, or you may use the Real Property Credit Card Authorization form. Please do not mail cash or personal checks.

Mail to:

Stan Stanart, Harris County Clerk
Harris County Clerk’s Office
P. O. Box 1525
Houston, TX 77251-1525


E-Recording Filing:

E-recorded documents are acceptable if they are submitted through an eRecord Provider. Per the Local Government Code Section 195.003.

  1. The following persons may file electronic documents or other documents electronically for recording with a county clerk that accepts electronic filing and recording under this chapter:
    1. an attorney licensed in this state;
    2. a bank, savings and loan association, savings bank, or credit union doing business under laws of the United States or this state;
    3. a federally chartered lending institution, a federal government-sponsored entity, an instrumentality of the federal government, or a person approved as a mortgagee by the United States to make federally insured loans;
    4. a person licensed to make regulated loans in this state;
    5. a title insurance company or title insurance agent licensed to do business in this state;
    6. an agency of this state; or
    7. a municipal clerk.

The Harris County Clerk's office cannot accept electronically submitted Real Property documents except through our e-recording system. To set up e-recording with Real Property, you must first choose a vendor and verify that the chosen vendor will submit documents. All of our documents we receive must go through an eRecord Provider who currently submits to Harris County. Below is a partial list of known vendors you could choose from.

Corporation Service Company
Brent Blankenship
(800) 927-9801
www.erecording.com
www.cscglobal.com

eRecording Partners Network
(888) 325-3365
www.erecordingpartners.net

Erxchange
Xerox Commercial Solutions, LLC
Jason Miley, Business Manager
(214) 887-7461
www.erxchange.com

Simplifile
(800) 460-5657
www.simplifile.com

All Real Property documents submitted to be e-recorded with the Harris County Clerk’s Office must be placed in the queue before 2:00 p.m. central standard time in order to be processed the same business day. All other documents placed in the queue will be processed the next business day.

Real Property FAQ

Releases of Liens can be filed in person or by mail in the Real Property Department. The nine annex offices can accept them for filing, however it may take 5 -7 business days to be filed based upon delivery of the work to the downtown office.

In the Real Property Department of the Harris County Clerk's Office. The documents may be filed in person or by mail. If filing in person, a photo I.D. is required. If filing by mail, include your original document and remit a cashier's check, money order made out to Stan Stanart, Harris County Clerk or the Real Property credit card authorization form and mail to: Stan Stanart, Harris County Clerk., and Attention: Real Property, P.O. Box 1525, Houston, TX. 77251. Visit the Real Property page for more details.

The title to a house can actually be a combination of several documents filed in the Real Property Department. These documents such as the Warranty Deed or Deed can prove ownership, the Deed of Trust or Mortgage papers list the responsible party(s) committed to the payment of the loan or mortgage, and the Release of Lien confirms the payment of any money owed on the property.

E-recorded documents are acceptable if they are submitted through an eRecord Provider. Per the Local Government Code Section 195.003.


Local Government Code
Title 6; SubTitle B; Chapter 195;
Section. 195.003. Persons Authorized to File Electronically.

  1. The following persons may file electronic documents or other documents electronically for recording with a county clerk that accepts electronic filing and recording under this chapter:
    1. an attorney licensed in this state;
    2. a bank, savings and loan association, savings bank, or credit union doing business under laws of the United States or this state;
    3. a federally chartered lending institution, a federal government-sponsored entity, an instrumentality of the federal government, or a person approved as a mortgagee by the United States to make federally insured loans;
    4. a person licensed to make regulated loans in this state;
    5. a title insurance company or title insurance agent licensed to do business in this state;
    6. an agency of this state; or
    7. a municipal clerk.

The Harris County Clerk's office cannot accept electronically submitted Real Property documents except through our e-recording system. To set up e-recording with Real Property, you must first choose a vendor and verify that the chosen vendor will submit documents. All of our documents we receive must go through an eRecord Provider who currently submits to Harris County. Below is a partial list of known vendors you could choose from.


Corporation Service Company
Brent Blankenship
(800) 927-9801
www.erecording.com
www.cscglobal.com


eRecording Partners Network
(888) 325-3365
www.erecordingpartners.net


Erxchange
Xerox Commercial Solutions, LLC
Jason Miley, Business Manager
(214) 887-7461
www.erxchange.com


Simplifile
(800) 460-5657
www.simplifile.com

Copies of documents filed can be obtained from the Information & Public Service Department in our downtown location or at any one of our nine annex offices.

The document must be an original document, signed and notarized. If the document you are filing is out of a court, then it must be a certified copy from the court. No Xerox copies will be accepted. If filing in person photo I.D. is required. All names should be printed under all signatures and a return address should be printed on the document. There should be a 1-2 inch margin across the top and left margin of the document for our recording information. Our business process is 3 to 4 days after we have received it for filing.

Our office has plat maps of the entire subdivision, however each lot is not filed individually. Surveys are not typically filed in our office. The only way a survey would be filed was if it was attached to another document and that is nearly impossible to research. If you cannot contact the builder or original owner we suggest having a new survey made.

Wills can be submitted for safekeeping in the Probate Department, in person, in our downtown location. The fee to submit a will for safekeeping is $5.00 each.

Foreign Judgments must be domesticated in a Texas court first. Once the Judgment has been domesticated, they can request an Abstract to be issued from the Texas Court. Then that Texas Abstract of Judgment can be recorded in the Real Property records. I do not know what is needed for the courts to domesticate the Judgment. If the Judgment is under $200,000 they can contact the Civil Courts at Law Department. If it is over $200,000 they need to contact the District Clerk’s Office.

A mailing address for each grantee is required on documents of conveyance. If the grantee’s address has been omitted the document is subject to a penalty filing fee equal to the greater of $25 or twice the statutory recording fee, per the Texas Property Code 11.003.

  • 1” Margin with no print is required at the top and both sides.
  • Raised seals must be shaded.
  • For a document that was previously recorded over the counter, all coding and film-code numbers must be covered.
  • For re-recording a certified copy of previously recorded document, all coding and film-code numbers must be covered. Add a page to the certified copy stating the reason for re-recording the instrument.
  • For a document that was previously e-recorded, a recorded copy of the first and last page must attach to the back. Cover the film codes and all of the coding.
  • Must submit all pages of a certified copy from any municipal office. Do not alter the certified copies.
  • Must be scanned at least 200 DPI.
  • All pages must be in consecutive order.

Be advised that the only UCC forms being accepted for filing in the real estate records of the Harris County Clerk’s Office are the National UCC financing statement forms with revision dates of 07/29/98 and 05/22/02. These forms can be downloaded from the Secretary of State’s website at www.sos.state.tx.us/ucc/uccforms.shtml. Addendums are required on all UCCs filed in the real estate records of the Harris County Clerk’s Office and UCC-1 Financing Statement addendums are required to be attached with sections 13, 14 & 15 completed. Also, the recording fee for filing UCCs is now governed by the Local Government Code 118.011(a)(b)(2) and 291.008(d). For further assistance on filing Real Property records visit the Real Property Department page.

Real Property Payment Options

Cash - in person only
Cashier’s Check
Business Check
Money Order
Personal Check - not by mail
Credit Card - in person with valid I.D., by mail with completed credit card authorization form
LegalEase - escrow account through Frost Bank


Check Requirements:

Made payable to Stan Stanart, Harris County Clerk

Must be drawn from a U. S. Bank

Personal Checks - pre-printed current local address, accompanied by valid Texas I.D. with address reflected on I. D., presented by signor on check